Procedures for guaranteeing official letters for foreigners entering Vietnam to work

1. Legal documents regulating the application for entrance papers for foreigners entering Vietnam for work, commerce, or investment purposes:
+ The Law on Entry, Exit, Transit, and Residence of Foreigners in Vietnam, No.47/2014-QH13
+ Circular No.04/2015/TT-BCA offers entry, exit, and residence forms for foreigners in Vietnam.

2. Legal dossiers of businesses and organizations (Applicable to businesses that first submit to the Immigration Department; this will not be re-submitted for future procedures).
+ Enterprise or organization operation license (Business registration, investment license, operation license of branches, representative offices… In the case of the initial submission of dossiers at the Immigration Department, businesses and organizations must submit them with the application.
+ A registration certificate for the business’s seal sample or a notice of publishing information about the business’s seal sample on the national enterprise registration site.
+ Registration form (NA16) of the legal representative’s seal and signature of the company operating in Vietnam.

3. Applying for an entry letter and visa application, as follows:
Step 1: Prepare documents:
The guarantor completes the declaration forms provided in Section 1 above, and the company or organization’s legal representative signs and seals it in line with requirements.
(Note: For foreigners seeking a Vietnam visa for more than 3 months, a work permit or work permit exemption certificate is necessary)

Step 2: Submit application:
Submit all necessary documents at the Immigration Department, the applicants are advised to bring the business’s introduction letter and ID card.

If you are a business or an organization in the North of Vietnam, you must submit your application to the Immigration Department in Hanoi; in the Central region, you must submit your application to the Immigration Department in Da Nang; and in the South, you must submit your application to the Immigration Department in Ho Chi Minh City.

You must pay a fax charge at the check-in desk if you are applying for a visa at a Vietnamese Embassy or Consulate abroad.

Step 3: Receive results:
Within 5 working days following the date of legitimate submission and full dossiers. In the entry letter, the Immigration Department will specify the time and location of the foreigner’s visa collection.

Step 4: Notify:
When the entry permission results are available, the Immigration Department will notify the foreigners that they have completed the necessary processes. In this case, the enterprise transfers the official letter to the foreigner (by email, fax, or courier) so they can proceed to Step 5 below.

Step 5: Get a visa and make a fee payment:
At the visa reception location, the applicant must submit an NA1 form with a 3x4cm photo, together with a passport, a copy of the approved entry letter, and the visa application fee (Check at the visa office, the fee table is publicly posted).

Foreigners are advised to check the visa-receiving location on the entry letter. Most of the time, these places are at Vietnamese diplomatic posts abroad or at Vietnam’s international border gates (For example, Noi Bai, Tan Son Nhat, Da Nang airports, etc.)

+ Receiving a visa at the Vietnam Embassy or Consulate: Foreigners must submit their documents directly and wait within 5 working days to acquire a visa.

+ Receiving a visa at the airport or the land border gate: When entering Vietnam, foreigners must check in at the visa counter, which might take up to 20 minutes or longer, depending on the situation.

Please contact us for any necessary procedures and additional information.

Source: Ministry of Public Security